Mission Statement: “To assist and provide enrichment opportunities not covered by the state, county or district for the general welfare of Castlemont Elementary School; to promote school and home relations.”
HSC News, Events, and Updates
HSC Board Elections Submission Deadline Extended to May 18th
The President shall preside at all meetings of the Board of Directors and at the meetings of the members; shall be an ex-office member of all communities, except the nominating committee; and shall appoint the officers names in Sections V A and the chairmen of all committees, with the ratification of the Board of Directors.
The First Vice President (Membership) shall act as an assistant the President and shall assume the duties of the President in his absence; shall be in charge of an annual membership drive and of maintaining records of the membership; shall be in charge of publicity for corporation activities; and shall be responsible for giving informal notice to Directors of Meetings, and for giving notice to members of the Annual Meeting.
The Second Vice President (Fundraising) shall act as an assistant to the President and shall assume the duties of the President in his and the First President’s absence; shall be in charge of all fundraising activities and shall investigate ways and means of augmenting the corporation’s treasury.
The Treasurer shall receive and report all monies and report it to the Financial Secretary; shall balance charge statement on a monthly basis; make sure all people handling money and understand and follow procedures; shall work with the Financial Secretary to maintain and account for all the monies; shall prepare and file any tax returns that are required by law; may retain on hand a petty cash fund in an amount determined reasonable by the board of Directors; and shall help, advise, and prepare the annual budget.
The Financial Secretary shall disburse and track all monies, shall balance the monthly checking account statements and provide copies to the treasurer and the Scrip Chairman, shall prepare and present the monthly financial report to the Home and School Club, shall monitor all teacher accounts for the year, and shall help advise and prepare the annual budget. The Secretary shall keep an accurate record of the proceedings of all meetings and shall read the minutes of the preceding meeting; shall maintain an accurate and up-to-date book of minutes and correspondence; shall prepare a summary of all unfinished business for the use of the President, shall conduct all necessary correspondence of the corporation; shall give any necessary advice in parliamentary procedure; shall review the by-laws annually and propose any necessary revision; and shall prepare and file any corporate documents as required by law.
Appointed Coordinator Positions HSC Bylaws Section VI
Additional coordinators to be appointed by the President with the approval of the Board of Directors may include, but need not be limited to, the following:
The Volunteer Coordinator shall be responsible for obtaining and maintaining a list of volunteers from the school community to assist with school functions. Shall maintain the Volunteer Database using the Home and School Club’s volunteer website, www.signup.comand serve as the liaison with the school for purposes of training and information.
The Auditor (s) shall audit the books of the corporation before the end of the fiscal year and render a written report to the corporation at the first Board of Directors meeting of the school year.
The Newsletter Editor shall collaborate with Home and School Club Directors, event coordinators, community partners and editor of the school “Courier” newsletter to create Home and School Club promotional and informational announcements to be submitted for publication to the school “Courier”.
Communications Administrator shall collaborate with Home and School Club Directors, event coordinators, community partners and the Newsletter Editor to update and maintain the Home and School Club website content and design. Will be responsible for the scheduling, messaging, placement, production and management of overall Home and School Club parent/staff communications which include emails, texts, forms, signs, and banners, and social media (i.e. Facebook, Twitter). Shall coordinate the promotion of HSC events and fundraising efforts with signs and web articles as well as publicize school information and programs. Can appoint a webmaster, writer or other people with specialized skills to help with these tasks, subject to approval by the Board.
The Hospitality Coordinator shall plan and arrange for refreshments at all meetings, provide hostesses to greet members at the annual meeting, and place and arrange formal social events given by the corporation.
The School Site Council Representative shall be appointed by a joint decision of the Home and School Club President and the School Site Council Chairman, and shall serve as liaison and coordinator between the two programs.
The Scrip Coordinator shall order, obtain and maintain a supply of Scrip, shall fill weekly orders and supervise delivery of such, and shall process credit charges for Scrip.
Additional coordinators may be established by the Board of Directors, and the duties therefore defined in a resolution of the Board. The terms of removal of appointed coordinators shall be the same as those for elected officers. Appointed coordinators may be, but need not be, Directors of the corporation.
Just in time for end of year gifts! Final Scrip Order, Due May 22nd